Crest

University of Ottawa - Family Medicine - Ottawa - Unit based

2022 R-1 Main Residency Match - first iteration
CMG Stream including MOTP/MMTP for CMG

Last approved on December 10, 2021

Summary of changes

Approximate Quota:

 25 

Accreditation status : Accredited

Provincial Criteria


Dr. Edward Seale
Family Medicine 
600 Peter Morand, Suite 201 
Ottawa, Ontario, K1G 5Z3
Médecine familiale / Family Medicine
Marketing CaRMS video

Program Contacts

Kim Rozon
Postgraduate Program Manager
krozon@uottawa.ca
6132201905


Important Information

Please be aware the Ministry of Health has mandated all hospital and health care employers establish, implement and ensure compliance with a mandatory COVID-19 vaccination policy.  The Ministry directive can be reviewed here. Residents matched to any Ontario residency program must ensure they are able to comply with the Ministry directive in order to start training July 1, 2022.  

It is important to understand this is an evolving issue. You are required to review Provincial, Hospital, University and Program information to ensure you are in continued compliance with directives.  

FMProC- New requirement for 2022

The University of Ottawa Family Medicine Program is very excited to be one of 6 participating Family Medicine Residency Programs to use the FM-ProC (Family Medicine Professional Choices), which is a Family Medicine context-specific Situational Judgement Test. You will be required to write this Situational Judgement Test for your application to be deemed complete.

To register for FMProC please visit  https://fmproc.com

More details and information about FMProC can be found here Situational Judgement Test

Upon graduation, our residents are well equipped to meet the evolving health care needs of society. Our policies and programs are desinged with this goal in mind.

All candidates must meet the Ontario Criteria of Eligibility found here.

MCCQE (Medical Council of Canada qualifying examination) Part 1 results:

Trainees will be required to disclose their MCCQE Part 1 examination results if taken, upon entry into any of the University of Ottawa's training programs. Please note that the MCCQE Part 1 is not a requirement to begin residency. The purpose of this disclosure is to allow for resources to be provided to the few residents who would benefit from extra support early in their residency in an effort to maximize their success.

The Ontario Faculties of Medicine have agreed to the following policies for the 2019 PGY1 match for Family Medicine Department of National Defense (DND) positions. DND candidates can apply to all streams in Family Medicine, and their suitability will be considered as part of the selection process. All DND candidates should be aware of their status, whether in-quota or supernumery, before applying to CaRMS. It is important to note that individual programs may have specific criteria that are used to review applications. Please carefully review the program specific criteria as well as the provincial criteria listed below. All matched applicants must meet the licensing criteria for registration with the College of Physicians and Surgeons of Ontario (CPSO) for postgraduate education. 

It is important to note that individual programs may have specific criteria that are used to review applications.  Please carefully review the program specific criteria as well as the provincial criteria listed below.  All matched applicants must meet the licensing criteria for registration with the College of Physicians and Surgeons of Ontario (CPSO) for postgraduate education. 

Enjoy your CaRMS journey!

Failure to meet or provide proof of any of the stated requirements may result in an applicant’s file not being reviewed or removed from the Rank Order List.


General Instructions

Program application language: English

FMProC- New requirement for 2022

Don't forget:

You will need to register and complete FM-ProC during the test-window in January. FMProC Registration will open at noon ET on December 13, 2021. The registration link for registration will be posted here closer to this date. For more information about FMProC, click here Situational Judgement Test

The University of Ottawa, Family Medicine Program has 5 streams in which a candidate can apply.  If a candidate chooses to apply to more than one stream only one personal letter is required.  It is recommended to mention in the letter to which streams you are applying to and the reasons for this.

All candidates must meet the Ontario criteria of eligibility.


Supporting Documentation

Canadian citizenship
CaRMS partners with third-party organizations to verify your citizenship or permanent resident status. If your status is verified by one of these organizations, you will not need to provide citizenship documents in your application. If your citizenship status is not verified, you must provide one of the documents listed below.
Document must be notarized/certified
Required
Submit one of the following documents to verify your Canadian citizenship:
• Canadian Birth Certificate or Act of Birth
• Certificate of Canadian Citizenship
• Confirmation of Permanent Residence in Canada
• Passport page showing Canadian Citizenship
• Canadian Permanent Resident Card (both sides of card)
• Proof of pending Canadian citizenship / pending permanent residency
• Record of Landing, clearly showing the date of landing in Canada

Proof of legal status must be submitted to CaRMS by the File Review opening deadline. (Photocopies acceptable). No other forms of verification are acceptable.

The following must be accompanied by photo ID; e.g. driver's license, health card, or other government-issued photo I.D.

  • Canadian Birth Certificate or Act of Birth
  • Confirmation of Permanent Residence in Canada
  • Proof of pending Canadian citizenship/pending permanent residency
Language proficiency
Required
Submit one of the following documents to verify your language proficiency:
• Letter of language proficiency

LANGUAGE PROFICIENCY APPLIES TO CMG's (Canadian Medical Graduates) only if the Medical Degree language of instruction is in FRENCH.

Proof of language proficiency will also be accepted as follows:

Written attestation from the applicant confirming the ability to work in English, both written and spoken.

Important:  It is at the discretion of the program, who may require further proof of a language test or letter from a school official after File Review has begun.

Reference documents
Required
Number requested: 3

Family Medicine Programs have adopted the Canadian Family Medicine Structured Reference Letter. Any FM program requesting a reference will require this form. Traditional narrative letters will NOT be accepted.  Once requested by the applicant via the CaRMS platform, the referee should be automatically directed to complete the form.

Additional documents
Required
Personal Letter 
Word count
Minimum : None
Maximum : None

Your autobiographical letter should answer the following questions (1000 words or less). -

 “Why have you chosen family medicine as a career?”
Your answer should: 
* Justify why your training or life experience has prepared you to become a Family Physician
* Explain how significant life events or experiences are linked to your choice of this specialty
* Provide insight into how do you see family medicine's role in the delivery of the health care in Ontario
 
 “What personal attributes do you possess that will support you in this career?”
 
 
“Why are you interested, specifically, in the uOttawa Family Medicine program?”  
 
If you have a special interest in family medicine such as obstetrics, palliative medicine, geriatrics, sports medicine, Emergency Medicine, Global health, etc please let us know.

Custom Résumé / CV 

Photo 
[Note: Photograph is used as memory aid only]

Medical School Transcript 

Order from your Registrar.

 

Medical Student Performance Record 

(Dean’s letter) Order from the Undergraduate Office.

Family Medicine Professional Choices Assessment 

FMProC Score

When you receive your FMProC result letter, even though this will be after the CaRMS Document upload deadline, please remember to upload this document into your CaRMS account to ensure your application package is complete.

 

 

 


Review Process

Applications submitted after file review has opened on January 31, 2022


Supporting documents (excluding letters of reference) that arrive after file review has opened  on  January 31, 2022


Letters of reference that arrive after the unmasking date on January 31, 2022



Interviews

Dates:

  • March 3, 2022
  • March 4, 2022
  • March 10, 2022
  • March 11, 2022
Interviews for short-listed candidates are mandatory.  Only one interview is required regardless if a candidate applies to more than one stream in the Family Medicine Ottawa program. Following review of the CaRMS application, personal letter and reference letters, ONLY short-listed candidates will be INVITED for an interview via email. There will be four interview dates (March 3,4, 10 and 11, 2022).  For those who will be offered an interview, you will be invited to virtual information sessions involving the program diretor, other educators and residents.

 

Program will notify all applicants through CaRMS Online and will send email invitations directly to applicants selected for an interview.
For those applying to more than one stream within the Family Medicine residency program at the University of Ottawa, only one interview will be scheduled.  Scores from your interview will be shared with each stream.  

 


Selection Criteria

We review and select applicants based on the submitted package.  Only candidates who submit complete applications will be considered for file review.

We select candidates on the basis of a solid academic record, excellent reference letters, strong interpersonal skills, and extracurricular success. A strong interest in Family Medicine and the University of Ottawa must be evident. All applications will be evaluated, and interviews will be offered based on this evaluation.

Program goals

Our program trains residents to allow for independent practice anywhere in Canada.

To care for patients across the full lifespan,

To allow for independent practice anywhere in Canada,

To understand and demonstrate Quality Improvement and primary care research skills,

To train according to the CanMeds Family Medicine Principles

We reflect the needs of Canadian society in our training program. This includes accountability to all members of society and appropriate resource utilization

To demonstrate professionalism and empathy at all times, using effective communication skills

To ensure a work/life balance centered in wellness

To ensure residents meet the evaluative criteria of the program

Selection process goals

The successful candidate, through a multi-faceted assessment process (including file review and interview process), will be assessed as meeting the threshold criteria established by our program goals. The ultimate goal will be to ensure that the residents selected will be able to work collaboratively with peers, staff, and patients and eventually provide excellent primary care to all Canadians in all jurisdictions

File review process

Review team composition : A team of 15-30 active family medicine preceptors will be reviewing all application files

Average number of applications received by our program in the last five years : 601 +

Average percentage of applicants offered interviews : 51 - 75 %

Evaluation criteria :
File component Criteria
CV Balance of medicine and non-medicine activities, research, community involvement and accomplishments
Electives See elective criteria below
Examinations FM ProC
Extra-curricular Volunteer activities, and personal achievement are considered in the file review process
Leadership skills Degree of advocacy and organisational management skills will be particularity noted
MSPRs MSPRs are considered during the file review process
Personal letters Life experience related to family medicine; understanding the role of the Family Physician in care
Reference documents We evaluate if and how the applicant achieves components of the CanMEDS framework and their ranking
Research/Publications The quality of research projects/publications and the role the applicant played in the project
Transcripts We evaluate transcripts for academic performance and standing
Other file component(s) Not applicable

Elective criteria

We encourage applicants to have completed at least one elective in our discipline.
We do not require applicants to have done onsite electives.

We encourage applicants to have completed at least one elective in our discipline, however, given the realities of the process this year, the program is aware that this might not be possible.  We examine the type of electives for equivalency to family medicine experiences.   

The University believes that the best residents are those who have been able to explore the breadth of the medical profession through a variety of electives while enrolled in medical school.  

It is not a requirement that candidates have completed an elective within our home program.

 

Interview process

Interview format :



We do not re-schedule interviews for applicants after we have completed the scheduling process.

Interview evaluation criteria :
Interview components Criteria
Collaboration skills We evaluate the applicant’s ability to work in a team environment through their past experiences
Collegiality We evaluate the applicant’s ability to foster collegial relationships through their past experiences
Communication skills Ability to communicate during interviews; the ability to speak and answer questions in a clear and organised manner
Health advocacy This component is specifically addressed in the interview process
Interest in the discipline We evaluate the applicant’s knowledge of and passion for Family Medicine
Interest in the program We evaluate the applicant’s knowledge of and interest in the Ottawa program
Leadership skills We evaluate the applicant’s demonstrated leadership ability through their past leadership roles
Professionalism The applicant’s professionalism during the interview and as demonstrated in their past experiences
Scholarly activities We do not evaluate this interview component
Other interview component(s) Not applicable

Information gathered outside of CaRMS application

We do not consider any information gathered outside of the CaRMS application and local interview processes.

Ranking process

The behavior(s) exhibited below during the interview process may prevent an applicant from being ranked by our program :
   
   
   


Program Highlights

MATCH YOUR PASSION AT THE UNIVERSITY OF OTTAWA

  • The University of Ottawa, Department of Family Medicine Ottawa stream refers to our Teaching Units.  This stream offers an opportunity to train at one of four teaching sites; Civic, Riverside, Bruyère and Primrose located in the city of Ottawa area.
  • Resident participation is vital to the integrity and growth of our program.  Residents participate in all committees in the educational program and play a substantial role in shaping the academic direction of the program.
  • All teaching sites are affiliated with one of the hospitals located in Ottawa (General, Riverside, Civic and Bruyère), and offer a variety of specialty and hospital-based Family Medicine opportunities.
  • The residency program offers a wide range of flexibility within individual training schedules to allow residents to further their own specific learning goals and needs, in order to maximize the attainment of baseline competencies, as well as enhanced opportunities in obstetrics, palliative care, sports medicine, women’s health, inner city medicine, etc.
  • All Unit-based residents have a rural rotation in each of their years of residency.  The balance of the urban and rural skills allows our residents to become well-rounded, clinically competent family physicians
  • While French is not a requirement, there is ample opportunity for residents to acquire and develop their French language skills.
  • Global health opportunities are highly supported by a strong team of family physicians.  Residents have an opportunity to travel to Benin or Iqualuit


Program Curriculum

This residency program is for 2 years.

Program length of training does not exceed the Royal College or College of Family Physicians of Canada standard.

 

·         Our two-year program includes a minimum of ten months of Family Medicine as well as two months in family rural practice settings.

·         Residents are required to return to their base practice the equivalent of  ½ day each week during their off-service rotations to provide continuity of care to their patients.

·         Our curriculum offers a wide-range of clinical opportunities.  While all sites follow a common curriculum, each experience is unique.  Some of our sites offer an opportunity for integrated curriculum along with the more traditional block time curriculum.

·         Department wide academic full days are organized once a month where all resident attend these mandatory sessions.

·         All of our clinical teaching settings offer patient centered, continuous and comprehensive care.   You will see newborns, infants, children and adults, and provide full prenatal and obstetrical care as well as performing minor surgical procedures in each setting.  There will also be exposure to care of the elderly and palliative care.


Training Sites

Resources

Residents can obtain their Family Medicine experience in one of four Family Medicine teaching units: the Civic Family Medicine Centre and Riverside Family Medicine Centre (affiliated with the Civic Campus of the Ottawa Hospital for specialty rotations); and the Bruyère Family Medicine Centre and the Primrose Family Medicine Centre (affiliated with the General Campus of the Ottawa Hospital for specialty rotations).

 

Please visit our website at https://med.uottawa.ca/family/postgraduate-education/our-program/program-streams-and-sites/urban-stream for more details on each of our teaching sites as well as our community sites


Additional Information

Applications may be submitted in either English or French.  If you are applying to more than one stream you may submit only ONE PERSONAL LETTER with a statement identifying which other streams you are applying to and the reasons.  Reference letters will be accepted in both languages.  Please note that all selected candidates must be able to communicate effectively in English (oral and written). 

Communication Preference

Our preferred manner of communicating with all applicants is via email.

INTERNAL MATCH

Applicants will be accepted into the residency program according to the norms of CaRMS. As soon as the match results are announced, we will be contacting successful candidates to complete an internal match of residents to the Family Medicine Teaching sites; the new residents will be asked to rank their preferences of assignment in order. Historically, most residents get matched to one of their top three choices; we do reserve the right to determine placement according to the capacity of individual training sites.

Please note that in our program it is important that residents have an independent means of transportation to get from their Family Medicine placement to their rotation training sites and to rural practices; public transportation may not be sufficient.

Enhanced Skills training/PGY 3 opportunities

Our program offers a number of training opportunities beyond the 2 years of residency. We offer PGY-3 training in leading to a certificate of added  competence issued by the College of Family Physicians of Canada for Emergency Medicine, Family Practice Anaesthesia, Care of the Elderly, Palliative Medicine, Addictions Medicine, and Sports and Exercise Medicine.  We also offer opportunities for PGY3 training in maternity care, women's health and GP Oncology


FAQ

  • If I apply to several streams within the Family Medicine Ottawa programs will I be expected to have more than one interview?  No, only one interview will be conducted and your overall application and interview score will be applied to the other streams.
  • If I apply to more than one program do I need to write a different Personal Letter?  No, we highly suggest to indicate your interest in more than one program within your letter and state the reasons.  If you are applying to the francophone program, you should write certain paragraphs in English and in French.
  • Can a letter of recommendation completed in French?  Yes, they may be in English or French.


Summary of changes

SUMMARY ID Section Summary of changes Updated on NOTIFY APPLICANTS SECTION NAME Actions